7 Critical Tips for a Smooth Office Relocation

Regardless of why you’re moving your office, relocating isn’t an easy job. Moving to a new location means that all of your furniture, files, documents, and equipment must be safely transported and ready for use before you reopen your doors. Countless details must be attended to, and the transition should be made as quickly as possible so your operations can return to normal in a short period of time. Any mistakes or delays could lead to costly downtime, so the stakes are obviously high. Follow these 7 critical tips for a smooth office relocation from MyOffice.

Fortunately, relocating your office can come with a world of benefits, including a more comfortable space for your staff, increased productivity, and achieving a more visually appealing workplace. In fact, according to PR Newswire, “Most employees say the benefits of office relocation outweigh the challenges.”

With proper planning, your office relocation doesn’t have to be stressful. Follow these seven critical tips for a smooth office relocation from the experts at MyOffice.

1. Plan Your Move Well in Advance

Avoid the mistake of waiting until the last minute to plan or finalize your office relocation strategy. Businesses that take the time to thoughtfully plan their relocations are usually rewarded with less stressful moves. Since so much goes into a successful office relocation, consider working with a trusted office moving company that can take the guesswork out of determining the exact requirements your company needs to complete your move.

2. Communicate with Your Staff

Keep your employees up-to-date with all of your moving plans and time schedules. Notify them of important details of your relocation, such as:

• The location of the new address
• New phone and fax numbers
• New building rules or procedures
• A contact person employees can reach out to with questions

Encourage your employees to follow a checklist to ensure all of the basics are covered. Change can be unsettling for staff members, but ongoing communication can help reduce stress and boost morale.

3. Deep Clean Your Space

Before moving to a new facility, removing old files, disposing of old furniture, shredding unnecessary documents, and selling or donating used equipment may be necessary. In many cases, specific requirements may exist from the leasing landlord about how the facility should be left when vacated. For that reason, a building decommission company can help with a variety of services, including:

• Leaving the old facility in a particular state
• Assessing which items should stay or be removed
• Removing unnecessary furniture or equipment

4. Pay Attention to Your IT Requirements

In today’s modern digital world, most businesses can’t function without internet access or a dedicated computer network. Most businesses depend on information and technology for most or all of their daily functions. Before you relocate, make sure you contact an IT Service company that can maintain your company’s data management securely while providing the assistance you need to keep your infrastructure, operations, and network environments running smoothly.

5. Pick the Right Furniture for Your New Space

If you’re moving into a larger space, pick appropriate office furniture so your new office doesn’t look unfinished. Measure everything to select the right seating, workstations, benches, and other furniture pieces that will inspire productivity. Start by measuring the dimensions of each office space, conference room, and reception area to find desks, chairs, and other pieces that will fit without leaving the area cramped or cluttered.

6. Update Your Address

Once you’ve selected your office location and started packing your documents and equipment, don’t forget to start printing stationary displaying your new address. Update your business address across all social media platforms so patrons can find you with ease.

Any legal documents associated with your business should also reflect your new address. Other important places where you should update your new address include:

• The USPS
• Insurance providers
• The IRS
• Websites and directory listings
• Your utility provider
• Financial accounts and banks

7. Express Your Appreciation after Your Move

Any office relocation can be a dauting task, especially to your employees. Moving your business is a labor-intensive project, and change can be stressful in general. After your successful move, take the time to acknowledge the efforts of your hard-working staff.

Schedule Complete Professional Business Services

No matter the size of your business in Southern California, MyOffice is here to offer complete professional business services to ensure that your office relocation is a success. From security, office moving, storage asset and management, and everything in-between, our courteous staff is here to help. Contact us today for more information!